Vacancy - Records Assistant II/I (RBA/4/3/4/2021/05)


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Job Requirements

  1. Bachelors degree in any of the following; Records Management & Information studies, Library and Information studies, Archives and Records management or equivalent from a recognized university; ORDiploma in any of the following; Records Management & Information studies, Library and Information studies, Archives and Records management from a recognized university;
  2. Shown merit and ability as reflected in work performance and results;
  3. Minimum KCSE grade C- or equivalent;
  4. Certificate in computer proficiency from a recognized institution;
  5. At least one (1) year relevant work experience;
  6. Fulfil the requirements of Chapter 6 of the Constitution.

Key Responsibilities

KRA 1: Records and Registry Management

  • Maintain a registry system to ensure accurate filing and retrieval process of
  • documents and records.
  • Manage incoming documents to ensure proper classification and appropriate filing
  • Register both incoming and outgoing files in the movement register to ensure all files removed from registry are properly recorded in the master registry file
  • Undertake periodic inspections of materials or files in order to ensure correct placement, legibility, and proper condition.
  • Training of users on the filing and record management system including document folio procedures
  • Assist in development and review of a records management procedure manual
  • Appraisal of all non-current/closed records
  • Identification, listing, labelling and transfer of records for permanent preservation at KNADS
  • Obtain authority for destruction of valueless records from the Director of KNADS

KRA 2: Scanning and Indexing

  • Sort out mail and scanning the same to ensure electronic record in the workflow
  • system
  • Manage the scanned mail to ensure security and timely attention and action on same
  • Develop accurate and consistent indexing of documents to ensure a reliable database and distribution of electronic data and information to users.
  • Regularly update database with latest data or information from schemes returns

Terms of Offer

These positions offer a competitive remuneration package, excellent opportunity to make a contribution to the performance of the Authority.

RBA is an Equal opportunity employer, employer of choice, and all qualified Kenyans are encouraged to apply.

Note: Only shortlisted candidates will be contacted and canvassing will result in automatic disqualification.

Retirement Benefits Authority (RBA) is ISO 9001:2015 Certified